Hiring Infrastructure for Household Employment
Guided by Hello Nanny!®
Ethical household hiring requires the right foundation.
Hiring a nanny or household professional involves more than choosing the right candidate. Families take on legal and ethical responsibilities that require clear structure and the right systems in place.
We refer to these systems as hiring infrastructure — the foundational elements that support compliant, professional household employment.
Hello Nanny!® guides families through hiring infrastructure as part of responsible household hiring.
What we mean by “hiring infrastructure”
Hiring infrastructure includes the systems that support employment after you decide to hire — ensuring clarity, compliance, and protection for everyone involved.
- For household employment, this typically includes:
- Proper payroll setup for W‑2 household employees
- Thoughtful, legally appropriate background checks and screening
These elements work together to create a stable, professional foundation for in‑home roles.
Payroll: formalizing employment
To employ a household worker as an employee, families must use payroll. Payroll is how wages are paid correctly, taxes are handled appropriately, and employment is formally established.
- When payroll is coordinated through Hello Nanny!®, families benefit from:
- Alignment with proper employee classification
- Reduced setup errors
- Consistency with hiring decisions
- Ongoing guidance as questions arise
Background checks & screening: informed decision‑making
Background checks and screening tools provide families with verified information to support thoughtful hiring decisions. Screening should be appropriate to the role and handled with care.
- When screening is coordinated through Hello Nanny!®, families benefit from:
- Role‑appropriate screening recommendations
- Respectful, privacy‑conscious processes
- Clear communication with candidates
- Continuity with the hiring and onboarding process
Why Hello Nanny!® coordinates hiring infrastructure
Families often encounter payroll and screening as fragmented, vendor‑driven steps. We take a different approach.
- By guiding hiring infrastructure through Hello Nanny!®, families receive:
- Clear education before implementation
- Support aligned with household employment standards
- A single, trusted source of guidance
- Fewer missteps during hiring and onboarding
Payroll and screening services are powered by trusted partners, but guided by Hello Nanny!®.
How hiring infrastructure fits into our services
Hiring infrastructure is integrated into both of our family support pathways:
Concierge Placement
For families seeking full‑service candidate sourcing and placement, hiring infrastructure is coordinated as part of onboarding.
Guided Hire
For families hiring on their own, we provide structured guidance and access to hiring infrastructure to support compliant, ethical employment.
Not sure which path is right for your household?
When families typically set up hiring infrastructure
- Families often address hiring infrastructure:
- After identifying a candidate
- When preparing to make an offer
- Immediately after a hire
- When transitioning to compliant employment
We help families determine the right timing based on their situation.
Important information
Hello Nanny!® provides general education and coordination support related to household employment. Payroll and background check services are provided by third‑party partners and do not replace legal or tax advice. Requirements and availability vary by role, location, and applicable law.
Ready to move forward?
Setting up payroll correctly from the start helps protect both families and caregivers.