Posted - August 31, 2023

Legal Nanny Payroll

I wanted to take a moment to discuss an important aspect of employing a career nanny – the method of payment. While it may seem convenient to pay your nanny in cash, I would like to explain why it is not advantageous for them to accept cash as opposed to being paid through payroll.

One significant drawback of paying a nanny in cash is that it often results in the nanny not paying into crucial government programs such as unemployment, Social Security, and Medicare. By paying your nanny “under the table,” they may not have the necessary contributions deducted from their wages, which can have long-term implications for their financial security.

Here are a few reasons why paying a nanny through payroll is beneficial for both the nanny and the family:

  1. Legal Compliance: Paying your nanny through payroll ensures compliance with federal and state employment laws. It helps you adhere to tax regulations, wage and hour laws, and other obligations that protect both parties involved in the employment relationship. It also establishes a transparent and professional employment arrangement.
  2. Social Security and Medicare: Regular payroll deductions allow the nanny to contribute to Social Security and Medicare, which are essential for their retirement and healthcare benefits. These programs provide a safety net and financial security for the future.
  3. Unemployment Benefits: By paying taxes and contributing to the unemployment insurance program, nannies can qualify for unemployment benefits in case of unexpected job loss or termination. This provides them with temporary financial assistance during periods of unemployment and helps them transition to their next employment opportunity.
  4. Financial Planning: Accepting payment through payroll allows the nanny to establish a documented employment history, which can be crucial for future financial planning. It enables them to build a credit history, apply for loans or mortgages, and access other financial services that require proof of income.
  5. Employer Contributions: Payroll systems often include employer contributions, such as the employer’s portion of Social Security and Medicare taxes. These contributions are an additional benefit for the nanny and can help offset the cost of their employment benefits, such as health insurance or retirement plans.

In summary, paying your nanny through payroll rather than in cash ensures legal compliance, protects their long-term financial well-being, and provides access to important government programs. It establishes a professional employment relationship and encourages financial security for the nanny, ultimately benefiting both parties involved.

I encourage you to explore payroll options and consult with a tax professional or a payroll service provider (we recommend to ensure that your nanny is compensated in a fair and compliant manner.

If you have any further questions or concerns, please feel free to discuss them with your nanny or seek advice from a financial or legal professional. Thank you for considering the importance of these matters, and for your commitment to providing a fair and responsible work environment for your nanny.